Accounts Payable Forms

Internal Forms Related to MTHCS Accounts Payable Procedures

Name of Form

Purpose

Document

Mileage Reimbursement Request

Internal form, used when traveling during the course of District business. Must be approved by supervisor and submitted to Treasurer's Office.

Mileage Reimbursement Request

New Vendor Request

Internal form, to request a vendor not currently active in our system. Must be approved by Treasurer's Office first.

New Vendor Form

 Payment Receipt Form

Internal form, to attach SIGNED and DETAILED receipt from purchase for expenses incurred during the completion of District business. Submitted to Treasurer's Office for approval.

Payment Receipt Form

Professional Meeting Request

 Internal form, to request permission to attend a professional meeting.  Must be approved by supervisor and personnel and submitted to Treasurer's office.

Professional Meeting Request

Professional Meeting Reimbursement

Internal form, to attach SIGNED and DETAILED receipts from purchases for professional development expenses incurred during the completion of District business. Originals only, submitted to Treasurer's Office for approval within 4 weeks of the meeting date.

Meeting Reimbursement Request

Requisition

Internal form, to request a purchase order BEFORE a purchase or order has been done. Must be approved by supervisor before sent to Treasurer's Office.

Requisition

Deposit Summary Sheets

Internal Form, this is to show the different fee account numbers in our system that relate to each building and/or department.

Athletic Department Deposit Summary

HS JH Deposit Summary

North Deposit Summary

South Deposit Summary

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In addition, see the 'Creating a Digital Signature' document in order to create your OWN digital signature to sign forms ELECTRONICALLY!

Creating a Digital Signature